Terms and Conditions
First of all, send us all the details of your group number, chosen activities and date of arrival, then pay the required deposit by bank transfer or the completely safe PayPal system. By booking at Hungary Events, it is considered that you and all members of your group accepted all these terms and conditions. (It is your responsibility to give all members of your group a line on the following terms and conditions.) Your contract with us comes into existence when we send you a confirmation e-mail that verifies the receipt of your deposit. The emails between us, these terms and conditions and general information constitute the entire agreement between you and Hungary Events. It must be understood that if you book via e-mail or telephone you accept our terms and conditions.
Payment has to be done by one person; there is no possibility for individual payments. For a valid booking deposit is required unless in special circumstances we tell you otherwise. Please take into consideration that not paying the deposit in time may cause difficulties in organizing your chosen itinerary. Until your deposit arrives we cannot book you your activities and accommodation and therefore cannot guarantee their availability in a latter date.
It is your decision to pay the outstanding balance by transferring the money by bank, through the PayPal system or paying by cash on arrival. If you choose the latter version, it is your responsibility to collect the outstanding balance and give the entire amount in one currency (GBP, EURO or Hungarian Forint) to our representative on the first day of your trip before your first activity. In some cases we require payment in installments. Please note that if you choose to pay in any other currency than what your invoice states, all the calculations we make is based on the current exchange rate of the Hungarian National Bank.
The minimum group size is always indicated at each activity; this may reflect in your payment should your numbers drop below this.
We reserve the right to make changes in the prices before your reservation is accepted.
After you booked programs with us, we calculate a total price for your itinerary that is considered as a final amount that we don’t change, only in case of major currency fluctuations.
If additional costs arise during your booked activities (e.g. longer bus rental hours than what was booked), we will calculate the extra amount payable after your last activity and send you an invoice that you have to pay in the required deadline.
Changes Made by You
Until we confirm your booking you can make any changes free. In case of any changes, we calculate on the current prices that may differ from the originally set amount. Please note that changing in last minute may cause difficulties in organizing your itinerary, so if it is necessary, try to change some weeks before your arrival.
If you cancel and activity in your itinerary after booking, an adequate portion of your deposit payment will be considered as cancellation fee of that certain activity and paid for the service provider. This amount will be added to your total as an extra cost.
Cancellation by You
You may cancel your reservation at any time, but after your booking is confirmed you lose your deposit. Cancellations made within seven days before arrival cause a charge of the total cost. For a valid cancellation the person made the reservation has to send a written message to us.
Changes Made by Us
We reserve the right to change any supplier at any time which has no effect on your chosen itinerary.
If a natural disaster, war, civil war, riot (vis maior) etc. occurs after your arrival and it makes impossible to organize the activity, we reserve the right to cancel any programs without refund.
We accept responsibility for the acts and/or omissions of our employees and suppliers except where they lead to death or personal injury. Please note that we accept no liability for accidents or misadventure if any of your group were under the effect of alcohol or drugs at that time when the accident happened. In all cases, you must first seek compensation from the primary supplier (Hotel or Activity provider). Our liability in all cases shall be limited to a maximum of the price of the certain activity arrangements where the incident occurred. In some cases persons in your group may have to sign disclaimer forms before commencing certain activities. Please note that Hungary Events and all suppliers and hotels have every right to terminate, without notice, your stay or activity under threat of vandalism, violence or any other behavior deemed inappropriate by them. If any member of your group is under the effect of alcohol or drugs at that time of the activity we reserve the right to prohibit that person’s participation in the activity without refund. We do not accept responsibility for any damage caused by your group. In this case you may have to pay the caused damage immediately by cash or credit card.